Have you ever wondered how to send mail to hotel guest? Spoiler alert: as long as you know the hotel’s address, you are good to go! – sort of.
Even though snail mail is not as common as they once were, you may still find yourself in a situation where you would have to send a family member, a client, or a friend actual mail to their current residence. However, how will you send the mail if the one receiving it is currently booked or bunked up in a hotel? Let me show you how to do it.
How to Send Mail to Hotel Guest?
While sending mail to a hotel guest maybe a tad bit more difficult, there are several ways on how to send mail to hotel guest. Considering that the recipient is less likely to receive the mail personally, it is important to remember to be extra careful and vigilant when trying out ways on how to send mail to hotel guests.
Sending Mail to Hotel
As mentioned earlier, as long as you have the hotel’s contact and address, you will be successful in sending the letter to the hotel guest. All you have to do is address the letter to the hotel itself while including the guest’s necessary details, such as their name and room number. If neither of these details is available or cannot be disclosed, having the mail delivered to the hotel’s front desk is enough so that the guest can pick the mail themselves.
Sending Mail to a Guest
The whole process of sending mail to a hotel guest remain the same but would mostly require more information and details to ensure that the mail will be handled appropriately and received. To have the mail sent directly to a hotel guest, you should be able to provide either of the guest’s name or room number. If the room number is not available, the hotel management can simply run the given name in their system and come up with the guest’s details on hand, assuming that the name you provided matches the guest in their booking and registration.
Sending Mail to an Arriving Guest
Sending mail for an arriving guest would be a bit more complicated, considering that the hotel would have little to no record to who the guest will be. To send mail to an arriving guest, make sure to send the letter to the guest’s name with ‘in care of’ the hotel’s name and address. Then, make sure to label it “please hold for guest’s arrival on” and provide the guest’s estimated date and arrival time at the hotel. Once the letter is delivered at the hotel, the front desk should note that a letter is being held under the guest’s reservation.
Tips in Sending Mail to a Hotel Guest
While the whole process is relatively easy, some details and circumstances might go wrong when you send mail to a hotel guest. Here are some tips and things to consider when you’re sending mail to a hotel guest:
- When sending a mail to an arriving guest, consider sending the mail on a date closest to the guest’s arrival. This is to avoid mishandling or being misplaced.
- For smaller hotels, mail received during the weekends can only be dealt on Monday morning, assuming that only a few personnel are authorized to go through the mail. In this kind of situation, there will be a chance that the guest would have checked out even before the hotel realizes that there is a mail delivered to them.
- One way to make sure that your mail is delivered is to make a quick phone call to the hotel and let them know that you would like to send a letter or package to a guest or an arriving guest. By doing so, the hotel will prepare the necessary arrangements needed to receive and deliver the mail properly to the guest.
- In cases where the mail for the guest is not successfully delivered, the next course of action for the hotel management is to return the mail to the sender.
Things a Hotel Guest can Send to his Room
What if you’re the guest staying in the hotel room? Do you know that not only can you have mail delivered to you, but there is also a wide range of stuff and services that you can have directly delivered to your room? As guests, you have some perks and luxuries from the hotel, aside from the usual supply of food, toiletries, towels, and drinks. Here are some of the privileges and free services offered by some of the most notable hotels:
- Hangover help
- Pet room service
- Alcohol and liquor
- Acupuncture service
Knowing how to send mail to hotel guest may come as a handy tool in dire situations. Not only will you able to send an important letter or package, but you will also know how and when to follow up on the delivery to ensure that the mail is handled, received, and delivered properly and on-time. Keep in mind that sending snail-mail would probably take a couple of days to be fully processed. Always consider the time so that the sender can adjust accordingly and do their part in making sure that the mail has all the necessary details for fast and on-time delivery. Know more about hotel services.