It is highly appropriate for the hotels to collect parcels or mail items on behalf of their guests while they are checked in. Some guests only want mail from a few senders, so their permanent address mail service won’t be interrupted, while some plan to have all their mail delivered to the hotel temporarily.
During guests’ stay, hotels can accommodate orders or even call their room to inform them that a mail has arrived. Mails and packages are important no matter how small it is, so it’s important to know how to mail a package to a hotel guest. This article will discuss what to consider before sending a package to a hotel and how it’s done correctly.
How To Mail A Package To A Hotel Guest
If you want to be extra secure, make sure you call to let the hotel staff know that a package may arrive. You can give some information about the package, such as your expected arrival, the sender’s name, and your name but not the mail’s content. Most hotels are going to do it for free, and there are others who charge.
This is where the mail acronym c/o becomes handy; it stands for ‘care of.’ Rest assured that each package with c/o, the name of the place where you are residing, or the individual to accept the package will be delivered. To understand further how to mail a package to a hotel guest, here’s a sample hotel mailing address.
C/O Hotel Name
Hotel City, State, and Postal Code
Use the name under or full name of the person who registered in the hotel. Staff at the hotel will guarantee that the individual receives the mail. Upon check-in, check any mail you may have from the desk clerk. Ask the front office to call your bedroom when you collect mail throughout your stay, only if you wish.
Hotel Safety and Security When Accepting Parcels
Remember, the hotel also has safety and security protocols when accepting parcels on the guest’s behalf. Depending on the hotel you’re staying at and its rules, you’ll find that it is permitted in general.
Due to the security threats, most hotels are willing to accept parcels in specific conditions such as weight, dimensions, and sender’s information. If you intend to send your belongings by mail, you should follow the steps on how to mail a package to a hotel guest.
Focus on providing your provisional address to the people from whom you intend to receive mail. Include the number of your room or suite, and include dates of arrival and departure. If you decided not to get your entire mail delivered to your hotel directly, set your shipping address to your postal.
Things To Remember Before Sending Package To A Hotel
First, you need to ensure your hotel accepts packages. Most luxury hotels would have a package acceptance system because this is a regular occurrence. Most shipping or delivery websites would have sort of info given, or you can contact the hotel’s details helplines.
If you are at the hotel and have any questions, inform the registration desk about your package in advance. It will not only bring you the response you are looking for but will also tell you that your package has arrived.
Always make sure that you keep the hotel updated on your upcoming delivery. It will ensure the proper safekeeping of your package, assuming it might be a danger. You will be securing your delivery and helping the hotel prepare for its arrival by giving them a heads up.
How To Make Sure Your Package Is Safe?
When mailing your package to your hotel in advance, it is essential to keep it secure before and during travel. We’ve got some tips on how to ship a package to a hotel guest securely and safely.
- Make sure you wrap your package properly – this involves using durable packaging to ensure that any holes are filled with packing materials to prevent it from slipping around. Secure the package tightly with solid box tape.
- Package delivery insurance – Some people might find it futile to purchase insurance on your parcel. But insurance will ensure that your parcel is not only covered throughout transit but that if it gets lost or damaged. You can obtain reimbursement or a similar package as a replacement to save you from losing money.
Setting Your Hotel Address To Receive Packages
Decide if you want all your mails or just a few mail items from individual senders to be sent to the hotel temporarily. If you stay longer, you can opt to have your packages delivered by the U.S. Postal Department.
Get a change of address form from your local post office if you want your mail delivered to your hotel room. Be sure to check the list appropriately when filling out the notification form and after you decide if this move is temporary. Provide the hotel address and the number of your suite or room on the modification of address form.
Collect all mails from your hotel before checking out. If a mail reaches after checking out, ask the person on duty about your package.
I hope this gave you an overview of how to mail a package to a hotel guest. Most hotels will accept packages on your behalf, but a smooth, streamlined process needs to ensure safe and secure mail. It is your responsibility to inform the hotel about your parcels or mails to avoid delays or troubles. Find out more about hotel services.