Much like the human body’s brains, a hotel management system is the hotel’s central governing hub. It makes every operation of your hotel smooth-flowing and glitch-free as long as there are no inside anomalies. Communication between a hotel department is also not an issue, as long as the hotel management system is functioning. Let’s further discuss how does a hotel management system works to enlighten you more about this particular topic.
What Is a Hotel Management System?
Like we said earlier, a hotel management system is the core of a hotel. To be more precise, it is a cover to cover program that puts your hotel into a kind of automatic mode without the hoteliers’ casual supervision. So, how does the hotel management system works?
In a sense, it is very much like artificial intelligence that manages the entire hotel system. Futuristic but kind of dangerous because a skilled black hacker who had a bad day has what it takes to take down an entire hotel management system. But that is another story for another article.
Room and facilities, HR, the entire hotel management, and many other aspects of a hotel can be controlled via the hotel management system. A truly handy piece of software that every hotelier must invest in if they want to provide their guest and future guests the best hotel experience of their lives.
Hotel Management System vs. Property Management System
Given the answer on ‘how does hotel management system works’ earlier, they are pretty much the same with the Property Management System or PMS except that it is concentrated on real state properties that assure investors and owners that they have absolute control over their properties. Also, the security is higher than the hotel management system because of the properties being guarded.
No investor or stakeholder would want a hacker to be sniffing around their private properties. That is why security in a Property Management System is sky-high.
Amazing Features of a Hotel Management System
This is probably the best part of how does a hotel management system works. We will further elaborate on the quirks of a hotel management system that makes it a must-go-to software for a hotel. Here are they:
Support and Reservations
The hotel management system is probably well-known for this feature, especially to those people who love making reservations through online transactions. It can also give the future guests a virtual tour of the hotels’ parts and its incredible facilities.
With this feature, you won’t worry about how much money you should bring. The hotel management system will also present to you the charges or fees for a particular service. That’s a good thing because you will be able to ready the amount you will pay for. However, it can also give you nightmares given that hotel fees do not come cheap.
Another beneficial feature of the hotel management system is its advance payment system. It simply means that you can pay your fees in advance using your debit or credit cards.
If you’ve been to hotels many times, you probably already have earned a coupon or two. The beautiful about it is, you can also now use those coupons to somehow lighten your payment fee for your hotel room the next time you decide to stay in one.
The Details of the Employees
When an employee is hired to work in a hotel, it is a protocol that his information must be put into the hotel management system. With his name fed into the system, the manager or the official who assigns the task will then be able to tag him with what kind of work he will do and all the necessary information related to his work in the company.
The scary downside of this is, of course, a hacker. Information can easily be stolen, especially if it’s encrypted on the internet.
Details of the Hotelier
The information of employees is uploaded in the system and the information about the hotelier or the manager.
Details About Salary
The employees’ payment can also be viewed in the system, which is a good feature to give the employees a reason to even work-harder.
Hotel Management System Downsides
A technology that relies on software will surely have a reasonable amount of disadvantages which the hotelier must be aware of. Here are some of those:
- Guests who are reserving using the internet will have an awful day if there is an unprecedented power interruption. If it happens, the system will lose the data inserted before the power interruption, and the guests will have to repeat the process all over again painstakingly.
- Basically, having a transaction to the hotel management system with an unexpected power failure will bring unnecessary headaches for the administration and the guests. If it happens during check-in or out, the whole thing must also be done all over again unless the hotel has a generator that can save the day.
- We can’t stress this enough, but the greatest threat for a hotel management system and its only real enemy is a virus intrusion. System viruses can deliver massive damage to the hotel’s software, especially if It decides to corrupt extremely important information.
- The best possible counter to this is a backup drive. Ensure that the backup drive is not connected to the main server so that it won’t get infected.
Now that you know how do hotel management system works, will you still trust your information with the hotel management system? That is up for you to decide. However, the important thing is to enjoy the benefits and comforts provided by a hotel management system. Know more about hotel management